Contributor’s User Manual

Thank you for contributing to THE ILLUSTRATED ALMANAC! Following are some simple instructions on:

  1. User levels
  2. Posting an entry
  3. Tweeting

Please let me know if there is anything here that’s unclear, not working , or simply mistaken


User level:
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Once logged in, the Dashboard will appear.


You can change your information, including your password, under ‘Profile’.

Depending on your user level, different functions will be available to you on the left-hand side of the screen:

  • Subscriber – all new (posts)
  • Contributor – all new (posts) including media upload
  • Author – all new (posts) including media upload, tweet
  • Editor – all new (posts) including media upload, tweet, tweet images

If you want to perform functions that are not available to you, please let me know and I can change your user level.


Posting an entry:
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Preparation of media:

  1. Photographs are best saved in ,jpg format. Other formats such as .gif and .png are also acceptable and may yield the best results for graphics.
  2. The recommended dimension of an image is around 800 pixel by 600 pixel. Larger images are acceptable but please bear in mind that that they many not fit on the user’s screen without scrolling.
  3. If you want to use video, it is best to upload to sites like Vimeo and link to the media file.

Posting an entry:

1. Under ‘Posts’, select ‘Add New’.

2. Enter the title for the new post.

3. Select categories on the left. By default, if no category is selected, the entry will be posted under ‘Beyond’. Please select your location in addition to ‘Beyond’. If your location is not listed, please let me know and I will add it to the list.

4. Write your entry. You can choose to use the ‘Visual’ view or the ‘HTML’ view by selecting the tabs on the right. You can ‘mouse-over’ the buttons to see their fucntions. ‘Full-screen’ mode is also available.

5. Upload media. Click one of the ‘Upload/ Insert’ buttons to upload and insert images, videos, music and media. A pop-up screen will open up. Select the tab ‘Computer’ and ‘Select Files’. Browse to find your media on your computer, then upload the file. (If your media is stored at an online location, choose ‘From URL).

Once uploaded, click on ‘Show’ on the right to enter appropriate details. ‘Large’ is the recommended image size.  (An image can be linked to the full-size image – select ‘File URL’ under ‘Link URL’. The full-size image will appear in a ‘Lightbox’ when the user clicks on the image on the page.). Click ‘Insert’.

If you use Flash Uploader, you will be able to upload multiple images at once. Once an image is uploaded, you will be able to find it by clicking on the Upload/Insert button and selecting the ‘Gallery’ tab.

You can also link to media uploaded to you-tube, flickr, and vimeo site by cutting and pasting the URL to the main body of the post using  ‘HTML’ view (no additional tags are needed.)

6. Save the post by clicking on the ‘Save Draft’ button in the Publish panel on the right. You can preview the post before publishing. The post, as it will appear, will open up in a new tab or window. Publish the post by click on the ‘Publish’ button. You can change the date of the post by clicking on ‘Edit’ next to ‘Publish immediately’.

7. If you have saved a draft to work on, you can access it by going to ‘All Post’. You will find your draft listed there. ‘Mouse-over’ the title of the post will make various actions available. Click on ‘Edit’ to edit the entry. You can also edit the post after it has been published.


Using the <more> tag:

This site is set up so that the most recent entries in their entirety are displayed on the front screen. If you have a long entry and/ or wish to display only an abridged version of the post on the front screen, you can use the <more> tag. The site will display up to where the <more> tag is inserted and a {read on…} link will be displayed that take the reader to the full post.

1. Locate where you would like to the content break and click:

2. This image will appear in the text where the break will occur:

In HTML view, the more button looks like this:

and it will insert <!–more–> to the content.


Creating an excerpt:

Excerpts of each entry can be created manually. This excerpt will appear when the posts are displayed under their categories, in archives, and in search results. It will also appear in the subscribers’ email updates. Some knowledge of HTML will help.

1. At the top right of the screen, click ‘Screen Options’ and in the slide-down, check ‘Excerpt’.


2. Insert the image selected for the excerpt  into the post’s edit box . A medium size image is recommended. In ‘HTML’  view select the code for the image. Cut and paste this code into the Excerpt’s edit box below.

3. You can also add text to the excerpt.

4. If you are unable to do this, I will manually add excerpts to posts .


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You can use Twitter to contribute to the Almanac in the following ways.

1. If you have a twitter account, you can tweet to ‘@IllusAlmanac’ including ‘#IllusAlmanac’ in the content. (Please let me know so I can add your twitter account name to the plug-in.) Your tweet will appear under ‘Notable commentaries’ on the sidebar and it will link to your tweet.

2. Contributers (user level and above) can tweet from the Illustrated Almanac site itself without needing a tiwtter account. Choose ‘Tweet’ under ‘Posts’. Your tweet will appear under ‘Notable commentaries’ on the sidebar but it will be listed as coming from IllusAlmanac. You can include your name in the content to identify yourself as the author of the tweet.

3. Editors (user level and above) can tweet images from the Illustrated Almanac site. Choose ‘Tweet images’ under ‘Posts’. The tweeted image will appear as thumbnail under ‘Snippets’ on the sidebar. The thumbnail will link to a post with title, date, and author within the site, but it will not appear on the front page or under the categories.

You also have the option to send the image as a tweet. You will need to log in to your twitter account to do this.

4. If you have a twitter account, you can also ‘Follow’ IllusAlmanac and/ or tweet the site by click on the buttons on the sidebar.